Sourcing services

Specifications of your project

Our representatives, unlike our rivals, are the primary connection between the purchaser and the merchant in order to restrict the speakers and to increase efficiency and adaptability with respect to your inquiry.

We accordingly did the choice within DocShipper to provide you a relation based on trust with our team who are themselves the supervisor of the investigation and mediation process with suppliers. In fact, the specs will be considered into the record and forwarded to the chosen factory with attention.

These specifications must be communicated accurately, thoughtfully, and synthetically in an individual email so that our crew and suppliers can save time, your time. It should cover the following:

1. Your product(s) terms:

• URL of the reference (Amazon, Alibaba, Aliexpress, etc.)
• Terms if the link is not full
• Images if the link is not enough
• Other details if required

 

2. The MOQ (Minimum Order Quantity) for the first order:

If you need to buy 10,000 T-shirts, for example, we will ask you quantity and details for each reference (considering a size S and M are 2 different references). It is not obligatory but if for instance, you have already had a proposal from other supplier(s) in the history, we encourage you to mail us these document(s), in order to save time in our analysis and investigate how to beat a rate that you have already negotiated. This mark value will also benefit us to seek immediately with the supplier proposing the variety of goods you demand.

Suppliers research

A crucial stage in the purchase procedure as we will immediately determine if suppliers match your conditions in terms of:

• Price per reference
• Certifications and norms regarding your market
• Personalization of your products
• Respect for any intellectual property of your project
• Diverse client needs
• Additional subjective examination of the supplier

An internal shortlist will be done on these conditions in order to pick the suitable supplier(s) for the next stage.

Audit and standards

Our certified legal expert will check all certificates presented by your supplier (CE, ROHS, EEC, ISO, EN71 ...) to make sure it complies well with the authority.

This task requires tight collaboration with the customs authority of the destination country as well as contacts and verifications with the testing labs.

A juridical experience is essential in order to constantly be up to date with new directives that are regularly refreshed.

Negotiation

The 2^nd stage achieved, it's now the moment to negotiate with the supplier on several details. We are well experienced in this domain and essentially... We trade in Vietnamese directly! In this step, we will define with the factory the 4 following items:

• Pricing
• Guarantee
• Terms of payment
• Delay and capacity of the production

(Optional but advised) Order a sample

Once the required conditions are met, we can decide on the final supplier matching the plan and come back to you with an all-inclusive quote and reply to any interrogations.

This evaluation will cover in full clearness the shipping rate, the production price, and our commissions.

(Optional) Quality control

It is an action that we usually advise, based on multiple elements, in order to test your products and their features. We operate with our agent to recommend various kinds of QC, flexible and across the entire Vietnamese region.

This check is usually of 2 kinds: display / functional

90% of those inspections will be made when the production is done and consequently following the deposit to the supplier (usually settled at the requirements of 30% of the total cost of the purchase). This check will verify compliance with the terms and supervise any production deficiencies. We will be ready to support the production requirements (previously contracted with the seller) in order to achieve a revision, compensation with consideration of the issue.

Payment of the supplier

Supplier payment takes place after validation of the quote through us and according to the conditions negotiated with the supplier. In general we obtain from them a deposit of 30% before production, then the remaining payment (70%) after optional quality control and before sending the goods.

More favorable and flexible conditions can be negotiated on a case-by-case basis with the manufacturers once the first transactions have been completed and trust established. In the last step, we will talk about supply chain management and cash management.

International freight

We are pleased to be able to propose to you, within our freight force, worldwide shipping assistance.

DocShipper is certainly one of the few businesses with a combined model proposing sourcing services as well as freight services.

However, in the feeling of constantly supporting our partners, we will put our freight unit in opposition with the seller's freight forwarder in order to pick the most suitable offer according to your expectations.

This shipping will match your expectations regarding the transit time, price, and means of shipping (sea, air, train). We will thus arrange the best rates according to the Incoterm of your preference. This is not only excellent guidance for our customers but additionally a value for our partners who are often lacking the ability to transport to the customer's place (Incoterm DAP).

Logistics network and cash flow management

• Purchase & contact management on a repeated and durable partnership with the factory(s).
• Production of a temporary purchase schedule considering the capacity of the factory, transit times according to seasonality, and peak season.
• Optimization of payment terms in order to improve the cash flow of your company.
• Benchmark of the market

(Optional) : 3PL Services

Thanks to our warehouse based in Camporosso in North Italy, we are ideally established in the heart of Europe to dispatch your goods as soon as practicable. This department will manage your stock from A to Z: you will have access in real-time to your inventory to check how many units you have per reference, then we will proceed with the order fulfillment when you have an order and we will finally dispatch goods across Europe. It is a fully customized process so you can push your branding by personalizing your parcels: flyers, customer's gift...

To summarize, we take care of everything so that you focus only on promoting your business!

FAQ | Sourcing services in Vietnam

🤔 How a sourcing agent can help you?

You can find tons of great suppliers in Vietnam; however, there are tons of scams as well! Moreover, It is not so easy to deal with a Vietnamese factory: language, standards, regulation... You will also need to plan additional services such as quality control, product compliance, international freight, customs clearance... Well, that's all we do at DocShipper, an all-inclusive package to assist you from A to Z.

✅ How to work with a Sourcing Agent?

It is very simple with DocShipper, you just need to fill our online to get in touch with our sourcing expert. The same expert will follow you from the conception of your products to the delivery at your warehouse. It is a way for us to facilitate communication and avoid painful misunderstanding! This is also this expert who will supervise all operations regarding your project: supplier search, quality control, compliance, shipping, and customs clearance. Time is money, we save you both!

📦 How to deal with minimum order quantities (MOQ)?

It is very difficult to advise any specific MOQ like that as it will depend on multiple factors such as products, customization, and others. However, at DocShipper, we support a project with a minimum purchase amount equal to $10.000 USD. Why? There is a very simple reason behind this amount: If you purchase a lower value than this, other charges such as customs clearance, freight, bank transfer... will finally be more expensive than your order.

🔍 Where does DocShipper find suppliers?

We have several places to find the right supplier for your project. We will first check within our supplier's database. Usually, we already have a certified partner to deal with your product requirements. If it's not the case, we will ask our partner to introduce us to a specific player. It is very hard to start a collaboration from scratch, without any introduction. Indeed, Asian suppliers are very sensitive to the relationship, business is business but they care a lot about the contact.

📋 What are the guidelines for the supplier hunt?

We spend a lot of time with you to determine your exact requirements and determine what kind of supplier we will look for. This first step is crucial since it will impact the rest of the operations. Once specifications are cleared, we will find determine the suitable factory based on several factors: capacity, compliance, pricing, customization, and trustworthiness.