Freight Shipping between Vietnam and Malaysia

Shipping goods from Vietnam to Malaysia doesn't have to be as complex as a bowl of Vietnamese Pho's recipe. With several factors to consider such as transit times, rates, and changing customs regulations, the process can often be intricate. But worry not, our comprehensive guide here is designed to simplify it. Throughout this guide, we strive to provide you insight into different types of freight options, furnishing you with an understanding of their pros and cons, alongside comprehensive outlines of the customs clearance process, duties, taxes to factor into your costs. In addition, you can expect seasoned advice tailored for businesses like yours. If the process still feels overwhelming, let FNM Vietnam handle it for you! We turn shipping from challenging to successful, coordinating every step and fulfilling all requirements, making sure your goods are shipped smoothly and promptly.

Sea freight between Vietnam and Malaysia

Trade ties between Vietnam and Malaysia are robust, with ocean transport playing a vital role. Key industrial areas connect through bustling cargo ports like Port Klang in Malaysia and Hai Phong in Vietnam. For transporting high-volume products, cost-effective sea freight shines, despite its slow pace. Picture it as a hardworking elephant handling heavy loads - it may not be fast, but it's reliable and can carry a considerable volume.

However, smooth sailing isn't guaranteed. Many shippers stumble through a complex maze of shipping protocols, sometimes overlooking crucial steps or misjudging trade regulations. It's like trying to assemble a puzzle with missing instructions - frustrating and time-consuming. This guide uncovers best practices and essential shipping specifications to help you avoid these blunders. Get ready to turn your sea freight story from a clumsy elephant walk into a flowing river cruise. Let's explore how together.

Main shipping ports in Vietnam

Port of Hai Phong

Location and Volume: Located in the third-largest city of Vietnam, HaiPhong, adjacent to the East Sea, this port is essential for trade with Northern Vietnam. It boasts a shipping volume of 29.05 million tons per annum.

Key Trading Partners and Strategic Importance: Major trading partners include China, South Korea, Japan, and the United States. As Vietnam's main maritime city, HaiPhong's strategic importance is immense, particularly considering its proximity to the busy trade routes of the East Sea.

Context for Businesses: If you're looking to cater swiftly to markets in Northern Vietnam and China, the Port of HaiPhong, with its comprehensive facilities and services, may form a significant part of your logistics.

Port of Da Nang

Location and Volume: Positioned in Central Vietnam on the coast of the South China Sea, the Port of Da Nang handles a shipping volume of approximately 10 million tons per year.

Key Trading Partners and Strategic Importance: Prominent trading partners encompass China, Japan, Taiwan, and the United States. The Port of Da Nang is the largest in Central Vietnam and serves as an important gateway to the East-West Economic Corridor.

Context for Businesses: If your aim is to tap into the bustling markets facilitated by the East-West Economic Corridor and Central Vietnam, incorporating the Port of Da Nang into your shipping strategy could broaden your reach ideally.

Port of Ho Chi Minh

Location and Volume: Situated in the largest city in Vietnam, Ho Chi Minh City, the port manages a shipping volume that hovers around 60 million tons per year.

Key Trading Partners and Strategic Importance: It has a broad base of trading partners, particularly the United States, China, Singapore, and Japan. As Ho Chi Minh City is Vietnam's commercial center, its port wields considerable strategic importance.

Context for Businesses: To penetrate Southeast Asian markets and utilize an efficiently-managed port, the Port of Ho Chi Minh, with its robust infrastructure, should be at the heart of your exporting plan.

Port of Quy Nhon

Location and Volume: Located on the central coast of Vietnam, the Port of Quy Nhon oversees a shipping volume of about 7 million tons per annum.

Key Trading Partners and Strategic Importance: This port regularly trades with countries such as Laos, Cambodia, China, and South Korea. Its strategic importance lies in supporting the economic development of the central part of Vietnam.

Context for Businesses: For businesses focused on increasing their footprint in central Vietnam and neighboring countries, the Port of Quy Nhon may align with your growth strategy owing to its strategic location and established connectivity.

Port of Vung Tau

Location and Volume: Found near the mouth of Saigon River on the southeast coast, the Port of Vung Tau moves an estimated 85 million tons of cargo each year.

Key Trading Partners and Strategic Importance: Increased commercial relationships with India, Australia, and ASEAN countries enhance this port's strategic importance, serving as a supporting port for the overloaded Port of Ho Chi Minh City.

Context for Businesses: Companies planning to build robust Southeast Asian and Australian networks might find the Port of Vung Tau a favorable addition to their logistics, given its high handling capacity and versatility in cargo types.

Port of Cai Lan

Location and Volume: Nestled in Quang Ninh Province, in the northeast region of Vietnam, the port holds a shipping volume of 9.3 million tons annually.

Key Trading Partners and Strategic Importance: The port has a strong trading relationship with China, South Korea, and Japan, aiding the bustling coal industry of Quang Ninh Province.

Context for Businesses: If you're in the commodities industry, particularly in coal, the Port of Cai Lan can offer a convenient and direct gateway, enhancing the efficiency and speed of your deliveries.

Main shipping ports in Malaysia

Port Klang

Location and Volume: Based in Selangor, Port Klang is Malaysia's most vital and busiest cargo port. With a volume of over 12.32 million TEU, it significantly influences both local and international trade.
Key Trading Partners and Strategic Importance: Connecting Malaysia to the rest of the world, some of its key trading partners include neighbouring Asian nations such as China, Singapore, and Indonesia, along with further nations like the United States and Germany. Its strategic placement means it is a main stop on the Malacca Strait, one of the world’s busiest shipping lanes.
Context for Businesses: If you're aiming to penetrate Asian markets, Port Klang serves as a critical pivot point because of its extensive connectivity and high cargo intake.

Port of Tanjung Pelepas

Location and Volume: Situated in Johor, the Port of Tanjung Pelepas ranks second in terms of shipping volume in Malaysia with over 9.1 million TEU.
Key Trading Partners and Strategic Importance: The port serves as a crucial connection point for major shipping lines, and has a strong partnership with key countries, including China, Singapore, and the United States.
Context for Businesses: Businesses aiming to leverage major shipping lanes within crunch timeframes could find Port of Tanjung Pelepas a favourable option, given its excellent location at the heart of Southeast Asia and its recognized efficiency.

Penang Port

Location and Volume: Located in the northern region on Penang Island, this port processed over 1.52 million TEU in a recent year.
Key Trading Partners and Strategic Importance: The main trade links are with Singapore, Indonesia and Thailand, but the Penang Port also has a global reach, which amplifies its strategic importance.
Context for Businesses: Penang Port is a forerunner for businesses aiming to penetrate both local and international markets, specifically those focused on the northern Malaysian market and the neighbouring countries.

Bintulu Port

Location and Volume: Found in Sarawak, Bintulu Port specializes more in bulk and liquid cargo than containers, making it unique among the major Malaysian ports.
Key Trading Partners and Strategic Importance: It plays a critical role in exporting Malaysia's liquid natural gas and other commodities, partnering substantially with countries like Japan, Korea, and Taiwan.
Context for Businesses: If your business is more into the oil and gas industry or commodities, the Bintulu Port offers immense potential due to its specialized services in these areas.

Kuantan Port

Location and Volume: Kuantan Port, situated on the east coast of the Peninsula, has an annual capacity of around 26 million freight weight tonnes.
Key Trading Partners and Strategic Importance: China is a significant trading partner, especially in light of the Malaysia-China Kuantan Industrial Park project, boosting its strategic importance.
Context for Businesses: For businesses looking to benefit from the China-Malaysia economic corridor and related infrastructure projects, Kuantan Port could be a strategic facet in your shipping requirements.

Miri Port

Location and Volume: Miri Port, located in Sarawak, while not as voluminous as its counterparts, still serves a crucial role in its region.
Key Trading Partners and Strategic Importance: Its trading partners are predominantly Asian nations. Its strategic presence supports critical industries like petroleum, timber, and palm oil.
Context for Businesses: Miri Port could be an essential asset if your enterprise is involved in key industries originating from the northern region of Sarawak.

Should I choose FCL or LCL when shipping between Vietnam and Malaysia?

Shipping goods between Vietnam and Malaysia involves many crucial decisions. One of the most impactful choices is whether to use Full Container Load (FCL) or Less than Container Load (LCL) – a.k.a consolidation. This decision directly influences your cost, shipping time, and overall success. This section is here to demystify these options, clarify their differences, and guide you towards a choice that fits your business's unique needs. Ready to make a well-informed, cost-effective shipping plan?

LCL: Less than Container Load

Definition: LCL or Less than Container Load shipping represents a method of freight transportation where your cargo does not fill an entire container but shares space with other shippers' goods. It combines various shipments within one container, enabling cost-sharing among the shippers.

When to Use: LCL shipment is your go-to solution when the cargo volume is less than 15 cubic meters (CBM). Due to its prorated pricing structure, it proves to be economical and offers more flexibility for businesses with low-volume shipments.

Example: For instance, if your Vietnamese business needs to ship only 10 CBM of handcrafted furniture pieces to Malaysia, using LCL freight makes more sense. This method allows you to ship without waiting to fill a whole container, ensuring timely and cost-effective delivery.

Cost Implications: The cost of an LCL shipment is determined based on a per cubic meter or per metric ton basis, which means you only pay for the space your cargo occupies. However, while LCL saves costs on shipping low volumes, bear in mind that it might involve additional costs like LCL handling fees or deconsolidation charges at the destination.

FCL: Full Container Load

Definition: FCL, or Full Container Load, refers to an exclusive shipping option where your goods are the only items in the container. This ensures the safety of your cargo by sealing the container from origin to destination.

When to Use: When should you use it? FCL is the way to go when your cargo occupies over 13/14/15 cubic meters (CBM), which typically equates to half the volume of a 20’ft container. This is because the FCL shipping quote is often more cost-effective for large volumes.

Example: Here's an example: A furniture manufacturer wants to ship 100 couches from Vietnam to Malaysia. The combined volume exceeds 15 CBM, thus making FCL shipping a cost-efficient and safer option due to the generous space of either a 20'ft or 40'ft FCL container.

Cost Implications: For cost implications, opting for FCL generally brings down the unit cost. As a rough estimate, if you can fill a significant part of a 20'ft or 40'ft FCL container, your per unit shipping cost becomes cheaper than LCL. But remember, you pay for the entire container space regardless of whether you fill it up or not.

Say goodbye to shipping headaches!

Making cargo shipping between Vietnam and Malaysia effortless is our mission at FNM Vietnam. Our ocean freight specialists are here to guide you through the myriad of options- whether it’s consolidation or a full container load, depending on your budget, cargo size and timeline. Get your shipping worries solved. Reach out to us for a free cost estimate - let us simplify your shipping needs. Choose smart, choose FNM Vietnam.

How long does sea freight take between Vietnam and Malaysia?

Sea freight between Vietnam and Malaysia typically takes around 5 to 10 days on average. This timeframe adjusts based on factors like the precise ports of departure and arrival, the weight and substance of the consignment, as well as procedural aspects. For a more detailed and personalized estimate, it's highly recommended to reach out to a freight forwarder, such as FNM Vietnam.

Table Showing Average Transit Time:

Vietnam Ports	Malaysia Ports	Average Transit Time (Days)
Port of Hai Phong	Port Klang	8
Port of Da Nang	Port of Tanjung Pelepas	7
Port of Ho Chi Minh	port of Penang	6
Port of Quy Nhon	port of Bintulu	10

Please note the times given are an average and subject to change. For a complete overview, a proper quote from a credible freight forwarder would be beneficial, ensuring accuracy and efficiency in your sea freight operations.

How much does it cost to ship a container between Vietnam and Malaysia?

Unraveling the mystery of shipping costs, here's the lowdown on ocean freight rates from Vietnam to Malaysia. Exact costs are as elusive as ocean mist, and can range considerably, depending on certain criteria. These not-so-obvious factors include the Point of Loading, Point of Destination, carrier selection, nature of goods, and the ever-changing monthly market fluctuations. Although we can't provide an exact figure in this destination guide, our seasoned shipping specialists are standing by, ready to carve out the most cost-effective solution for your specific shipment. Remember, we quote on a case-by-case basis, striving to secure the best available rates for you. Dive into the details of your shipping needs with us and explore a sea of possibilities!

Special transportation services

Out of Gauge (OOG) Container

Definition: An OOG container is specially designed to transport out of gauge cargo, essentially goods that cannot fit in a standard container due to their size.
Suitable for: OOG containers are ideal for oversized or irregularly shaped commodities that can't be broken down into smaller units.
Examples: Goods such as heavy machinery, industrial equipment, or large sculptures fit best in these containers due to their size and shape.
Why it might be the best choice for you: If your business deals with larger assets that are cumbersome to dismantle, the OOG container is a convenient and secure way to ship them from Vietnam to Malaysia.

Break Bulk

Definition: Break bulk refers to goods that are loaded individually rather than in shipping containers. This process is very labor-intensive as each piece of cargo is handled separately.
Suitable for: Break bulk is suitable for oversized, heavy, or irregularly shaped goods that do not require full-container shipping.
Examples: Commodities such as timber, metal sheets, or machinery components often use the break bulk method.
Why it might be the best choice for you: If your cargo is not container-friendly, considering break bulk shipping could lead to more efficient handling and potentially cost savings.

Dry Bulk

Definition: Dry bulk refers to shipping unprocessed materials in large quantities. The cargo is usually loaded loosely, creating a loose cargo load.
Suitable for: If your cargo consists of commodities such as coal, grain, or sand, dry bulk would be a good choice.
Examples: Agri-businesses or construction companies often use this method for transporting large amounts of unprocessed materials.
Why it might be the best choice for you: Dry bulk might be your best choice if you need to transport raw materials in large quantities at an affordable cost.

Roll-on/Roll-off (Ro-Ro)

Definition: Ro-Ro is a type of ship designed to carry wheeled cargo. Vehicles are driven on and off the ro-ro vessel, hence the name Roll-on/Roll-off.
Suitable for: This method is primarily used for transporting vehicles and machinery that drive on their own wheels.
Examples: Perfect for cars, trucks, trailers, trains or even heavy plant machinery.
Why it might be the best choice for you: If your business involves the shipment of large, drivable machinery or vehicles, Ro-Ro offers a practical and efficient solution.

Reefer Containers

Definition: Reefer containers are refrigerated containers used in the sea freight shipping industry for goods requiring temperature control.
Suitable for: Businesses dealing with perishable commodities, such as fresh or frozen produce, foods, and pharmaceutical products.
Examples: Seafood from Vietnam, Malaysian fruits, and temperature-sensitive medicines.
Why it might be the best choice for you: If the preservation of your goods is a priority, and they require a controlled temperature during transport, opting for reefer containers could significantly reduce the risk of spoilage.

Remember, the most suitable method will depend on your specific needs, the type of goods you're shipping, and the resources at your disposal. At FNM Vietnam, we are dedicated to helping businesses like yours find the best solutions for shipping from Vietnam to Malaysia. If you're interested, you can contact us for a free shipping quote in less than 24 hours.

Air freight between Vietnam and Malaysia

If you're in a hurry to send high-end electronics or delicate machinery from Vietnam to Malaysia, air freight is your knight in shining armor. It's like the express line at the supermarket, but for your cargo - fast, fluid, and often the best pick for small, valuable goods. But don't let its allure make you hasty. Many shippers plunge into multiple pitfalls, like using the wrong weight formula when estimating costs, leading to nasty surprises on the bill. It's like going on a hike minus the map - you might end up lost and paying more than anticipated. We'll unravel the do's and don'ts to swerve these stumbles and make your air freight journey a smoother ride.

Air Cargo vs Express Air Freight: How should I ship?

Choosing the right shipping method can make or break your bottom-line. Let's cut to the chase - if your cargo fits in an airline's free space, air cargo could be your budget-friendly friend. But if timing is critical and you need your consignment to fly solo, instant and dedicated express air freight is your surefire option. Let's understand how to best ship between Vietnam and Malaysia, keeping in mind your unique business needs and budget.

Should I choose Air Cargo between Vietnam and Malaysia?

Air cargo between Vietnam and Malaysia is a popular and cost-effective option for transporting goods. Carriers like Vietnam Airlines and Malaysia Airlines offer frequent flights, bringing reliability to your shipping schedule. While longer transit times might occur due to fixed flight schedules, this choice could perfectly suit your budget if your cargo weighs between 100/150 kg (220/330 lbs), where airline shipping becomes attractive. Explore further if air cargo fits your needs by visiting the official websites of Vietnam Airlines and Malaysia Airlines. Remember, your shipping method should align with your budget and delivery expectations.

Should I choose Express Air Freight between Vietnam and Malaysia?

Leaning towards express air freight? This specialized service uses dedicated cargo planes, accommodating only shipments, no passengers. Ideal for cargo under 1 CBM or 100/150 kg (220/330 lbs), it provides speedy delivery. Consider partnering with well-known express couriers like FedEx, UPS, or DHL. They hold vital experience navigating Vietnamese and Malaysian customs, making the process easier. Tapping into their networks might help your business thrive by swiftly getting shipments to customers and maintaining a steady stock flow. Remember, your choice should align with your business needs and shipping budget, so compare options wisely.

Main international airports in Vietnam

Tan Son Nhat International Airport

Cargo Volume: Operational around the clock, Tan Son Nhat International Airport handles an estimated cargo volume of over 700,000 tons annually.
Key Trading Partners: This airport serves a diverse list of key trading partners including countries from Asia, Europe, and the Americas.
Strategic Importance: Located in Ho Chi Minh City, Vietnam’s economic hub, it stands as the largest and busiest-airport in the country.
Notable Features: This airport has cargo handling services including a cargo warehouse, import-export warehouses, and facilities for dangerous goods and perishables.
For Your Business: If your business operations center on Southeast Asia, choosing Tan Son Nhat will position your consignments at the heart of Vietnam's industrial and financial activity.

Noi Bai International Airport

Cargo Volume: As the second busiest airport in Vietnam, Noi Bai International Airport manages a cargo volume of over 600,000 tons per year.
Key Trading Partners: It serves partnerships mainly with other Asian countries, Europe, and Australia.
Strategic Importance: Located in Hanoi, the capital city, it provides significant connectivity to Northern Vietnam.
Notable Features: This airport boasts modern cargo handling capabilities including cold storage for perishables.
For Your Business: If your business primarily involves shipping to Northern Vietnam, Noi Bai International Airport is your most reliable bet for efficient cargo delivery.

Da Nang International Airport

Cargo Volume: With over 70,000 tons of cargo handled annually, it ranks as the third busiest airport in Vietnam.
Key Trading Partners: Key trading links primarily include countries within Asia, Europe, and some parts of Australia.
Strategic Importance: Centrally located, Da Nang International Airport serves as the major airport for the central region of Vietnam.
Notable Features: With a fully-integrated cargo terminal, it offers impeccable service in the handling and processing of freight.
For Your Business: Picking Da Nang International Airport ensures a seamless connection for shipments to Central Vietnam and even potential access to Laos and Cambodia's markets due to proximity.

Note: Airport websites are in Vietnamese language but can be translated to English via Google Translate.

Main international airports in Malaysia

Kuala Lumpur International Airport

Cargo Volume: 726,230 tons (2020)
Key Trading Partners: China, Singapore, Japan, USA, and India
Strategic Importance: KLIA is the largest and busiest airport in Malaysia, strategically located in the fast-growing ASEAN region. Its world-class infrastructure and proximity to the Port Klang, a major maritime cargo hub, give added advantage.
Notable Features: It houses the Advanced Cargo Centre, a dedicated cargo terminal which ensures efficient and secure handling of all types of cargo.
For Your Business: This airport's significant capacity and well-developed infrastructure make it an ideal choice for businesses looking to transport high volumes of goods quickly and efficiently.

Penang International Airport

Cargo Volume: 172,808 tons (2020)
Key Trading Partners: China, USA, Singapore, Japan, and Germany
Strategic Importance: Penang International is the third busiest airport in the country and a key gateway to northern Malaysia, as well as an important hub for technological industries.
Notable Features: It has a dedicated cargo complex and specializes in the handling of electronic and electrical goods.
For Your Business: If you are in the technology sector, this airport's specialization in electronic goods could be beneficial for your shipping strategy.

Sultan Abdul Aziz Shah Airport

Cargo Volume: 192,708 tons
Key Trading Partners: Domestic and regional Southeast Asia
Strategic Importance: Nicknamed Subang Airport, this is an important regional aviation hub located in the Greater Kuala Lumpur region. It primarily manages private jet and turboprop operations.
Notable Features: It has a dedicated terminal (Terminal 3) for commercial cargo operations.
For Your Business: If you are shipping smaller volumes or require the flexibility and privacy of smaller air cargo operations, this could be an ideal option.

Kuching International Airport

Cargo Volume: 22,640 tons (2020)
Key Trading Partners: China, Singapore, Brunei, and Indonesia
Strategic Importance: This is the primary airport serving the Malaysian state of Sarawak, in Borneo. It's an essential cargo point for businesses connected to East Malaysia and Borneo Island.
Notable Features: It offers cargo services for general cargo, perishable goods, dangerous goods, and mail.
For Your Business: The Kuching International Airport could be a suitable choice if you have business interests in East Malaysia or are shipping specific goods like perishables or dangerous goods.

Sultan Ismail Petra Airport

Cargo Volume: 23,540 tons
Key Trading Partners: Domestic and regional Southeast Asia
Strategic Importance: It is a vital aviation link for the East Coast of Peninsular Malaysia to Kuala Lumpur and beyond.
Notable Features: This airport also includes a cargo division that manages commercial cargo, making it an effective choice for businesses considering shipping to the East Coast region.
For Your Business: Given its strategic position, this airport offers advantages if you're targeting markets in the East Coast of Peninsular Malaysia.

How much does it cost to ship a parcel between Vietnam and Malaysia with air freight?

The cost of shipping an air freight parcel from Vietnam to Malaysia can broadly average between $3 to $5 per kg. However, providing a precise quote isn't always possible due to factors like distance from departure and arrival airports, parcel dimensions, weight, and nature of goods. But do not worry, our experienced team works closely with every client to provide the most competitive rates, tailoring quotes to each unique shipment. So, why wait? Contact us and receive your free, tailored quote in less than 24 hours.

What is the difference between volumetric and gross weight?

Gross weight is the actual physical weight of your shipment, including the product, packaging, pallet, or container. Volumetric weight, or dimensional weight, is a pricing technique for commercial freight transport, factoring in how much space an item takes in a cargo vehicle.

In Air cargo, the volumetric weight is calculated by multiplying the Length, Width, and Height in centimeters of each package and then dividing the result by 6000. For Express Air Freight services, the calculation is the same but the result is divided by 5000. It's standard practice to convert these numbers to kilograms (kg).

Here's an example: Imagine a shipment containing a box measuring 50 cm by 40 cm by 30 cm, with a gross weight of 25 kg. In Air Cargo, the volumetric weight would be (504030)/6000 = 10 kg, roughly 22 lbs. In Express Air Freight, it would be (504030)/5000 = 12 kg, about 26.5 lbs.

In freight shipping, charges are determined based on either gross or volumetric weight, depending on which is higher. This ensures fair pricing for items that weigh less but take up more space. Understanding these calculations can help with cost-effective shipping decisions.

Overview – Door to Door

Shipping goods from Vietnam to Malaysia? Door-to-door services remove the complexity of handling multiple carriers and customs processes. Enjoy a hassle-free shipping journey by letting us manage everything from pick-up, packaging, transportation, to delivery at your recipient's step. While slightly costlier, the peace of mind, time saved, and straightforward tracking make it our clients' favorite option. However, getting familiar with the customs requirements and local regulations on both ends can be tricky; that's where we step in! Get your goods moving smoothly today with our most-sought door-to-door shipping service. Let's simplify your logistics, together.

Why should I use a Door to Door service between Vietnam and Malaysia?

Ever dealt with the toothache of international shipping? A Door to Door service from Vietnam to Malaysia is the 'dentist' you need! Here are five reasons why this service is a game-changer.

1. Stress-Free Experience: Instead of juggling multiple shipment responsibilities, enjoy a simplified, consolidated service. From initial goods pickup at your doorstep in Vietnam, right up until its final delivery in Malaysia, we've got you covered.

2. Timely Deliveries: If you're racing against time, you might as well delegate the race to us. Our impeccable logistics network can cater to your urgent logistical requirements, ensuring your goods reach the destination without delay.

3. Specialized Care: Fragile artifacts or hazardous materials? We handle complex cargo with the sensitivity it demands, alerting authorities about any specific needs during transport.

4. Convenience is King: No more liaising with countless trucking companies. Our Door to Door service takes the entire transportation chain into our hands, ensuring smooth trucking from the origin to the final destination.

5. End-to-End Tracking: With our clear and transparent tracking process, keeping an eye on your shipment is as easy as pie. Now, that's peace of mind delivered!

So, why not swap your logistics headaches for a smoother, convenient Door to Door service? We promise it's less scary than the dentist!

FNM Vietnam – Door to Door specialist between Vietnam and Malaysia

Experience stress-free shipping from Vietnam to Malaysia with FNM Vietnam. We take care of your freight needs end-to-end - packing, transport, customs clearance across all shipping methods. You focus on your core business, leave the logistics to us. A dedicated Account Executive awaits to simplify your shipping process. Reach out to us for a free estimate within 24 hours or connect with our skilled consultants for instant assistance. Get in touch for an effortless shipping experience!

Customs clearance in Malaysia for goods imported from Vietnam

Customs clearance is a crucial step in shipping goods - a labyrinth that can be riddled with unexpected fees and hurdles especially when transporting goods from Vietnam to Malaysia. Hidden taxes, confusing quotas, and elusive licenses risk a business's valuable cargo getting stranded. Understanding these customs complexities is essential to avoid snags. Don't sweat just yet! In the coming sections, we'll dive deep into these perplexities, giving you a clear route map to navigate. Speaking of assistance, our capable team at FNM Vietnam stands ready to smoothen your journey - whether it's for electronic components, furniture, or coffee beans. Need an estimate to fine-tune your budget? Don't hesitate to drop us your goods' origin, their value, and the HS Code. These are must-haves for us to get you accurate, no-surprises estimates and make your hurdles ours.

How to calculate duties & taxes when importing from Vietnam to Malaysia?

Embarking on the mission to import goods from Vietnam to Malaysia? First things first, calculating customs duties and taxes is an integral part of your journey. The secret recipe for this calculation involves a handful of key ingredients: the country of origin, the Harmonized System Code (HS Code), the customs value, the applicable tariff rate and any additional taxes and fees that might apply to your specific products.

Then comes the critical first step – identifying the actual country where your goods were manufactured or produced. This isn't just about where you're shipping from; it's about the birthplace of your products. It's about the very soil where your goods took shape, formed, and emerged into existence. That's the kind of country that we're talking about here! So, buckle up, and let's embark on this intriguing journey together.

Step 1 - Identify the Country of Origin

Knowing your product's Country of Origin, in our case Vietnam, is the first critical step when importing to Malaysia. Why?

1. Trade Agreements: Vietnam and Malaysia are both part of the Association of Southeast Asian Nations (ASEAN) Free Trade Area (AFTA), which reduces tariffs and makes trade more manageable.

2. Customs Duties: ASEAN's agreements directly impact your customs duties. The lower your duties, the healthier your bottom line.

3. HS Code Accuracy: The Country of Origin helps ensure correct Harmonized System (HS) code assignment. One code misstep can cost time, energy, and money.

4. Import Regulations: Malaysia has unique restrictions on certain goods from different countries. Identifying Vietnam as your Country of Origin helps you stick to these rules.

5. Smooth Clearance: Customs loves transparency. Providing the Country of Origin upfront saves potential roadblocks later.

Remember, before you seek your HS code, nail down your Country of Origin. This simple step lays a robust foundation for a seamless shipping experience from Vietnam to Malaysia. So, pencil it down and let's kickstart your import journey on the right note.

Step 2 - Find the HS Code of your product

The Harmonized System (HS) Code is an international method for classifying traded products. This coding system makes it easier to ensure that all shipments - no matter where they're sent - comply with international trade regulations. The HS Code serves as a universal language in the trade industry, it identifies the type of product being shipped, which is crucial for both custom clearance processes and when calculating duties.

One way to ascertain the HS Code of your product is to reach out to your supplier. Suppliers are well-acquainted with the regulations related to the products they export, and hence, can provide you with the precise code.

If this direct approach is not an option for you, fret not. We offer an easy and efficient way to determine it on your own. A step-by-step guide is as follows:

1. Visit the Harmonized Tariff Schedule link.
2. Once there, identify the search bar and input the name of your product.
3. Inspect the 'Heading/Subheading' column on the returned results. Here, you will find your sought-after HS Code.

A note of caution: Accuracy is paramount when it comes to HS Codes. An incorrect code may not only lead to shipping delays but also potential fines, throwing a wrench into your seamless shipping plans.

To help you even further, here's an infographic showing you how to read an HS code.

Step 3 - Calculate the Customs Value

Figuring out your customs value can seem like a challenge, but it's less about the product's real value and more about the CIF value - the full cost from the factory to the destination. Let me break it down for you.

To start, let's say your product price is $1000. To that price, add the cost of shipping internationally. If you're paying $200 for shipping, the value so far is $1200. But don't forget about insurance. Even if it's a minor cost like $50, it still needs to be factored in. So, your CIF customs value equals $1250.

Essentially, customs won't simply look at your product's value. They are interested in the whole journey—your product value + shipping cost + insurance cost. That's how your customs value is calculated. By understanding your CIF, you'll have no worries about unexpected charges upon arrival in Malaysia.

Step 4 - Figure out the applicable Import Tariff

An import tariff is a tax imposed on goods when they are transported across national borders. In your case, as you're shipping from Vietnam to Malaysia, these tariffs will impact your total shipping costs.

In Malaysia, the tariff classification follows the Harmonized System (HS), and tariffs are levied under the First Schedule to the Customs Duties Order that includes both Ad Valorem and Specific tariff types.

Here's how you find the applicable import tariff:

1. Go to Malaysia's official tariff database (or a reliable tariff consultation tool).
2. Enter the HS code that you've identified for your product (e.g., 610910 - T-Shirts).
3. Select Vietnam as the country of origin.

After following these steps, you should be able to see the relevant tariff rate. For example, it might indicate a rate of 20%.

To calculate the import duties, let's also assume CIF (Cost, Insurance, Freight) costs are USD 10,000. An example calculation would be:

$10,000 (CIF) 20% (Tariff Rate) = $2,000.

This implies your import duties would be $2,000. Becoming familiar with this process will equip you to handle cost estimates, aiding in efficient budget allocation and business planning.

Step 5 - Consider other Import Duties and Taxes

Beyond regular tariffs, Malaysia imposes additional duties and taxes based on the country of origin and product type. Picture the excise duty, applied to items like tobacco and alcohol. It's often a percentage of the product value – for example, you could end up paying 5% (again, it's only an example, not an actual rate) on top of your standard tariff.

Then there's the anti-dumping tax. It's there to protect local industries from foreign companies potentially flooding the market with cheaper goods. Suppose you’re importing ceramics from Vietnam. If Malaysia perceives this as a threat to its local industry, an anti-dumping tax might be imposed, increasing your cost.

Finally, never ignore the Value Added Tax (VAT). It's a form of consumption tax added to a product's price. In Malaysia, the standard VAT rate is 6%. So, if you're importing goods valued at $10,000, you'd potentially pay $600 in VAT.

Remember, these are just illustrative figures. Actual rates vary and you should contact Malaysian Customs for precise figures. By staying informed, you can avoid surprises, streamline your costs, and navigate your business successfully.

Step 6 - Calculate the Customs Duties

Understanding how to calculate customs duties in Malaysia for goods imported from Vietnam is essential in logistics planning. The calculation formula utilizes three key components: customs value, VAT, and potential anti-dumping taxes.

Consider these examples:

1. A shipment with a customs value of $10,000 and a duty rate of 20%. The duty payable would be $2,000 (10,0000.20). No VAT is present in this case.

2. Incorporating VAT, a shipment with a customs value of $15,000, a VAT rate of 10%, and a duty rate of 15%. The duty payable would be $2,250 (15,0000.15) and VAT would be $1,725 (17,2500.10).

3. A more complex situation includes anti-dumping taxes and Excise Duty. A shipment with a customs value of $25,000, a duty rate of 20%, a VAT rate of 10%, an anti-dumping tax rate of 5%, and Excise Duty of 7% equates to a duty payable of $5,000, VAT of $3,250, an anti-dumping tax of $1,500, and Excise Duty of $1,960.

Remember, accurate logistics planning can be daunting; that's where FNM's Vietnam customs clearance services shine. We ensure correct duty calculations so that you're not overcharged. For a free quote within 24 hours, contact us today. Experience seamless customs clearance tailored to your needs, anywhere in the world.

Does FNM Vietnam charge customs fees?

Navigating the realm of customs can be tricky, but here's a crucial distinction to alleviate your concerns. As a reputable customs broker, FNM Vietnam's role isn't to collect customs duties - that goes straight to the government. Instead, our services entail a separate customs clearance fee. So, when a shipment lands, you're only footing the bill for what's rightfully charged by customs, validated by official documents we provide. It's our transparent way of ensuring your business sails smoothly while meeting regulatory requirements. Your cash flow thanks you!

Bill of Lading

Wondering about the Bill of Lading for your Vietnam-Malaysia shipping? It's the legal document that spells out all details of your shipment, key in transferring ownership of goods. Having it on hand ensures smooth sailing at both Vietnamese and Malaysian customs. Swamped with paperwork? Opt for the telex release. This electronic release speeds up the process, reducing physical paperwork. And for air cargo? The Airway Bill (AWB) is your ticket - similar to the Bill of Lading but solely for your airfreights. Always double-check your documents before your goods hit the road (or the skies) - it'll save you time and resources in the long run. Happy shipping!

Packing List

Moving goods between Vietnam and Malaysia? You'll need your Packing List in order. Whether by sea or air, this document holds a lot of weight in your shipping journey. It's your responsibility as a shipper to ensure it's accurate, down to the tiniest detail. Imagine this: You're shipping a container full of electronics. Your Packing List serves as a guide for customs officials, giving them a clear picture of your shipment - think of it as a blueprint of your cargo. One minor error, like miscounting the number of shipped items, can lead to hold-ups and headaches at customs. So, take your time in compiling your Packing List - it's an essential piece of the puzzle in smooth shipping between Vietnam and Malaysia. Keep it precise and transparent to dodge potential hiccups in your shipping process.

Commercial Invoice

If you're shipping goods between Vietnam and Malaysia, your Commercial Invoice is a key player in customs clearance. This document details items like your goods' description, quantity, and value. It's vital to get this precise, as any mismatch with your cargo could lead to delays. For instance, suppose your invoice mentions 100 stainless steel pipes, but customs officials find 150 in your shipment. In that case, expect a hold up. It's just like getting your coffee order wrong, except it can cost your business time and money. So, align your Commercial Invoice carefully with other shipping documents like the Packing List or Bill of Lading. Businesses dealing in bulk goods, take note: you can't gloss over these details if you want a smooth shipping experience.

Certificate of Origin

In shipping goods from Vietnam to Malaysia, a Certificate of Origin is your all-important passport. It's the key to unlock preferential customs duty rates and smooth sailing through clearance. This document vouches for where your goods are manufactured. Picture this: You're a Vietnam-based furniture maker exporting to Malaysia. On your Certificate of Origin, you indicate 'Made in Vietnam'. This can dramatically slash your import duty rates in Malaysia due to trade agreements, making your shipments more cost-effective. Remember, accuracy in declaring the manufacturing country–a little detail that punches above its weight–can tip the scale of your business. So, double-check everything before shipment, and say hello to smoother, more affordable trades.

Your EORI number (Economic Operator Registration Identification)

Slipping that EORI number onto your documents list? Good move, even though it's not required for shipping between Vietnam and Malaysia. It's a must-have for European Union shipments, and some other countries too, acting as a unique I.D. for businesses involved with import/export. The registration's easy-peasy, but remember: you're unique! Each EORI number is tied to a specific business or person to track shipments. Think of it as your import/export passport making those customs deals smoother. It won't be touched in your Vietnam-Malaysia shipping, but if Europe's on your radar, better get one.

Restricted Products

- Pharmaceuticals: You have to obtain a license from the National Pharmaceutical Regulatory Agency.

- Food products: To bring in food items, you need a permit from the Food Safety and Quality Division of the Ministry of Health Malaysia.

- Hazardous materials: You are required to acquire a Dangerous Goods Handling License from the Department of Occupational Safety and Health.

- Firearms and ammunition: These items require an import permit from the Royal Malaysian Police.

- Wildlife and related products: You're going to need a permit from the Department of Wildlife and National Parks.

- Encryption software: You must have a permit from the Malaysian Communications and Multimedia Commission. Permits can be applied for via their website.

Please note that this list does not cover every possible restricted item, and regulations can change frequently so it's always best to check with the relevant authorities for the latest information.

Prohibited products

- Drugs and narcotics: Possession, trafficking, or manufacturing of drugs and narcotics are strictly prohibited, this includes marijuana and synthetic drugs.

- Pornography: Materials, publications, films, audio, and visual products which are deemed obscene are not allowed.

- Counterfeit money and goods: Entrants are forbidden from bringing counterfeit currency and products replicating branded goods into the country.

- Endangered species and by-products: This includes any form of plant or animal life that is at risk of extinction and their by-products, as the trade of these items is illegal under international law unless specially permitted.

- Weapons and explosive materials: Importation of these items are strictly forbidden unless the appropriate permits have been issued.

- Hazardous waste: Importation of hazardous waste and toxic substances are banned.

- Radioactive materials: Any radioactive substances are not allowed unless necessary measures and permissions have been taken.

- Items infringing copyright: This includes illegally produced goods and pirated materials.

- Palm kernel shells: Due to environmental reasons, palm kernel shells are prohibited from being imported into Malaysia.

- Sodium arsenate: Importing sodium arsenate is strictly prohibited due to its highly toxic quality.

Please note that while this list is extensive, it is not exhaustive. Always check on the latest customs regulations and prohibitions directly from Malaysian authorities when planning to ship items to the country.

Are there any trade agreements between Vietnam and Malaysia

Yes, Vietnam and Malaysia are active members of the Association of Southeast Asian Nations (ASEAN) which operates under the ASEAN Free Trade Area (AFTA). This significantly reduces import tariffs on numerous trade items between these countries, potentially benefiting your commercial activities. They're also part of the Regional Comprehensive Economic Partnership (RCEP), a free trade agreement affecting shipping costs and regulations. Additionally, strategic infrastructural projects, like the Malaysia-Vietnam enhanced railway line, could offer further logistics opportunities in the future. Always consider these agreements and developments when planning your shipping strategies.

Vietnam - Malaysia trade and economic relationship

Vietnam and Malaysia have long been linked through fruitful trade relationships dating back to the 16th century. Economically, both countries are members of the ASEAN region, driving extensive cooperation in various sectors like manufacturing, oil and gas, and tourism. Significant milestones include a bilateral trade agreement in 1999, bolstering mutual economic growth. Today, Malaysia ranks among Vietnam's top 10 trade partners, with bilateral trade totaling an impressive $18 billion in 2024. Major commodities exchanged include electronics, textiles, and agricultural goods. Moreover, Malaysian investments in Vietnam have surged, reaching over $16 billion in 2024. Looking at these figures, it's clear that shipping goods between these two vibrant economies offers immense potential for businesses

Quality Control

A stitch in time with quality control can save your business from the woes of rejections at Vietnam-Malaysia borders. Picture this: you've sourced beautiful bamboo furniture in Vietnam. Without proper quality inspections during manufacturing, a batch marred by termites may just slip through, causing irreversible brand damage. Our meticulous QC services thwart such nightmares, ensuring your products meet both nations' stringent customs standards. More info on our dedicated page: Quality Inspection.

Product compliance services

Understanding and complying with regulations can seem like navigating a complex maze. However, our Product Compliance Services can help ease that burden. We offer laboratory tests to ensure your goods meet the necessary standards. With our assistance, obtaining the vital certifications that open doors to international markets becomes a stress-free process. It's like having your personal shipping compliance officer, mitigating the risk of costly non-compliance penalties.

FAQ | Freight Forwarder in Vietnam and Malaysia

What is the necessary paperwork during shipping between Vietnam and Malaysia?

We handle the onerous task of preparing your Bill of Lading for sea freight or Air Way Bill for air freight, reducing stress on your end. However, we require you to provide us with the packing list and the commercial invoice for your goods. In some cases, depending on the nature of your goods, additional documents like Material Safety Data Sheets (MSDS) and certifications may be necessary to facilitate shipping from Vietnam to Malaysia. Rest assured, we'll guide you through each step, ensuring smooth transit for your shipment.

Do I need a customs broker while importing in Malaysia?

Yes, we strongly suggest using a customs broker for your imports to Malaysia. This recommendation stems from the complexity of procedures and the multitude of necessary documents required by customs authorities. Navigating through these processes without in-depth knowledge can be challenging and prone to errors. When handling shipments through us at FNM Vietnam, we take on the role of representing your cargo at customs. Our experience in this field significantly eases the intricate process, ensuring a smooth transaction for your import. Thus, having a customs broker simplifies your import operation and mitigates risks associated with customs clearance.

Can air freight be cheaper than sea freight between Vietnam and Malaysia?

While a definitive comparison between air and sea freight costs can be elusive due to variables like route, weight, and volume, we can share some guidelines. Generally, if your cargo is under 1.5 cubic meters or weighs less than 300kg, air freight might be a viable option. Be assured, though, as our dedicated account managers here at FNM Vietnam will always work to provide you with the most competitively priced shipping solutions, regardless of your chosen method.

Do I need to pay insurance while importing my goods to Malaysia?

While we at FNM Vietnam affirm that insurance isn't a compulsory requirement for shipping goods, we strongly advise it. This applies to all forms of transport and isn't unique to importing goods into Malaysia. The rationale behind this recommendation lies in the myriad of potential incidents that could result in your goods being damaged, lost, or stolen. Therefore, despite it not being mandatory, the security that insurance provides to your valuable goods often outweighs the initial cost, giving you peace of mind throughout the shipping process.

What is the cheapest way to ship to Malaysia from Vietnam?

Given the close geographical proximity between Vietnam and Malaysia, the most cost-effective method is usually sea freight. We recommend utilizing Less Than Container Load (LCL) shipments if your cargo is smaller and does not require a full container. Even though it takes a bit longer, it balances cost efficiency with reliable delivery. However, specific costs can vary depending on various factors like cargo type, size, and weight.

EXW, FOB, or CIF?

Selecting between EXW, FOB, or CIF often depends on your relationship with your supplier. Since suppliers may not have extensive logistics expertise, allowing a professional agent like us at FNM Vietnam to manage the process, especially international freight and destination procedures, could be advantageous. Typically, suppliers sell under EXW (at their factory door) or FOB (covering all local charges till the terminal of origin). Rest assured, we're equipped to provide comprehensive door-to-door service. Thus, we can handle any complications and ensure smooth, efficient transactions irrespective of the chosen trade term.

Goods have arrived at my port in Malaysia, how do I get them delivered to the final destination?

When your goods arrive at the Malaysian port, you can employ a customs broker or freight forwarder to help clear the goods, pay import charges, and manage delivery to the final destination, if your cargo is handled under CIF/CFR incoterms. However, with FNM Vietnam, you can opt for DAP incoterms where we manage everything for you. Please confirm this with your dedicated account executive.

Does your quotation include all cost?

Yes, as FNM Vietnam, we provide comprehensive quotes that include every cost, excepting only duties and taxes at the destination. Rest assured, there are no hidden fees, erasing the chance of unpleasant surprises. If needed, please feel free to get in touch with your dedicated account executive who can help you with an estimate for the duties and taxes.

Freight between Vietnam and Malaysia | Rates – Transit Times – Duties & Taxes

Which are the different modes of transportation between Vietnam and Malaysia?